American Copy Editors Society
ACES Education Fund
Adopted by ACES Executive Committee on Jan. 12, 2011

This policy applies to all volunteers, members, contractors and employees of the American Copy Editors Society and the ACES Education Fund. Collectively, they will be described hereafter as “affiliates.” 

Affiliates are expected to strive for fairness, honesty and accuracy in all their work, avoiding plagiarism and fabrication. They are expected to obey the law, conform to the highest ethical and professional standards and treat one another professionally, openly, fairly and respectfully. They are expected to avoid harassment – any conduct likely to cause offense to a reasonable person. 

Any conduct that violates this code, that is likely to bring discredit to ACES or the Education Fund or that interferes with the orderly conduct of either group’s business will be considered a serious offense and may lead to the cancellation of membership or of any other relationship with the society or the fund.

Affiliates may not misrepresent the society, the fund or either group’s positions or policies. They may not engage in political or social activities in such a way as to imply the endorsement of the society or the fund unless the executive committee or the board has specifically taken a position on a public question with a direct impact on editors or editing.

Affiliates may not offer endorsements or testimonials for books, programs, products or other endeavors that imply the approval of ACES or the Education Fund. They may not use either group’s logo, newsletter, web site or mailing lists without authorization.

In general, only the presidents of ACES and the Education Fund are authorized to speak publicly on either organization’s behalf. Therefore, unless they are authorized to do so, affiliates may not post in the name of the society or the fund on blogs, Facebook, Twitter or other social networking platforms.

Affiliates may not mount large-scale solicitations on behalf of other groups or causes among ACES or Education Fund members.

Affiliates who deal with (or might deal with) prospective donors, vendors or sponsors may not accept personal gifts, favors or special treatment of any kind from such prospects.

Affiliates should be aware that the appearance of a conflict of interest can be as damaging as an actual conflict. Members of the ACES executive committee and the Education Fund board should be sensitive to the fact that the civic and professional activities of spouses or other relatives may create such an appearance.

Affiliates must ensure that the ACES executive committee or the Education Fund board is informed in writing of any personal, financial, family or professional relationship that could create a conflict of interest or the appearance of conflict. Information contained in such disclosures will be held in confidence unless, in the view of the executive committee or the board, the interests of the society or the fund require wider disclosure.

An affiliate who has a conflict of interest must refrain from any debate about or vote on the matter in question unless the executive committee or Education Fund board has specifically waived this restriction.

The ACES executive committee will be solely responsible for interpreting and applying this code. Those who are unsure about potential conflicts should seek guidance from the executive committee or the Education Fund board.

Each year, members of the ACES executive committee and the Education Fund board must attest in writing that they have read, understand and are in compliance with this code.

Members of the executive committee, the Education Fund board and any subcommittee appointed by either body may not use for personal gain information obtained in that capacity.

Members of the executive committee and the Education Fund board are expected to maintain confidentiality with respect to personnel matters.